BUFFALO GROVE RECREATION ASSOCIATION, INC.
Revised September, 2010
Founded as a non-profit corporation with duly elected officers on the third day of January, 1961
ARTICLE 1 NAME
The name of the organization shall be the BUFFALO GROVE RECREATION ASSOCIATION.
The authorized abbreviation shall be BGRA.
ARTICLE 2 PURPOSES
Section 1 - The new purpose of the organization shall be to promote, organize and conduct
a baseball program for youth residing in the Village of Buffalo Grove and such adjacent
areas as designated by the elected officers of the organization. The corporation is organized
exclusively for charitable, educational, religious, or scientific purposes within the meaning
of Section 501(C)3 Of the Internal Revenue Code.
Section 2- The purpose of the organization may be extended to include other recreation
programs adopted by action of the Board of Directors.
ARTICLE 3 MEMBERSHIP
Section 1 - Membership is automatically extended to the parents or guardians of boys and
girls duly registered in the baseball program, from the day of registration to the first day of
registration of the following year.
Section 2 - Membership may be extended to others, by action of the Board of Directors.
Section 3 - Membership may be suspended, terminated or reinstated by action of the Board
ARTICLE 4 OFFICERS
Section 1 - Officers of the organization shall consist of a President, 1st Vice President, 2nd Vice
President, 3rd Vice President, 4th Vice President, 5th Vice President, 6th Vice President, 7th Vice
President, 8th Vice President, 9th Vice President, 10th Vice President, Secretary and Treasurer.
Section 2 - Officers shall be elected at the Annual Membership Meeting and shall take office
upon election. The BGRA President shall appoint a nominating committee each year to review
and submit to the general membership at the annual meeting, a list of all BGRA members who
have expressed interest in serving as a BGRA officer for the following year. A formal notice to
all BGRA members announcing the nominating committee and nomination process must be
posted at Emmerich Park a minimum of 6 weeks prior to the election. All interested candidates
must submit their names to a member of the nominating committee no later than 30 days prior
to the election. Under no circumstance will nominations be accepted after the 30 day period
including the right of the annual membership meeting.
Section 3 - Associate Vice Presidents may be appointment to assist each Vice President.
Associate Vice Presidents shall be non-voting members of the Board of Directors.
ARTICLE 5 DIRECTORS
Section 1 - Directors shall be appointed to serve as the chief administrator of each league
within the baseball program, subject to the guidelines established by the Board of Directors.
Section 2 - Associate Directors may be appointed to assist directors.
Section 3 - Directors shall be appointed to serve as the chief administrator of any other
recreational program adopted by the Board of Directors.
Section 4 - Directors and Associate Directors shall be appointed by the President subject to
the approval of the Board of Directors, and shall serve during the term of the election officers.
Section 5 - Directors and Associate Directors shall serve as members of the Board of
Directors. The number of voting Directors so appointed shall not equal or exceed the number
of elected officers. Non-number of voting Directors so appointed shall not equal or exceed the
number of elected officers. Non-voting Directors and Associate Directors serve as members of
the Board of Directors with a voice in all deliberations, but without a vote.
ARTICLE 6 BOARD OF DIRECTORS
Section 1 - The governing Board of Directors shall consist of the elected officers and the
Section 2 - The Board of Directors shall establish all policies and rules not covered by these
ARTICLE 7 EXECUTIVE COMMITTEE
Section 1 - The Executive Committee shall be composed of the elected officers.
Section 2 - The Executive Committee shall be responsible for the business affairs
of the organization.
ARTICLE 8 OFFICERS
Section 1 - The President shall preside over meetings of the Executive Committee, the
Board of Directors and the membership; shall implement rules and policies established by
the Board of Directors; and shall coordinate the activities of the officers and directors, and
assign duties not otherwise established by the by-laws or the Board of Directors. The
President with the approval of the Executive Committee, shall fill vacant elected and
appointed positions, and shall declare positions vacant for reasons of resignation, disability,
nonfeasance or malfeasance.
Section 2 - The 1st Vice President is responsible for all equipment.
Section 3 - The 2nd Vice President shall be responsible for registration, player drafts, rosters,
player ratings and player records.
Section 4 - The 3rd Vice President shall be responsible for game and field schedules, field
services and liaison with the Buffalo Grove Park District.
Section 5 - The 4th Vice President shall be responsible for sponsors, book advertising and
fundraising activities, and assembly of the yearbook and publishing said book.
Section 6 - The 5th Vice President shall be responsible for All Star games, trophies, home run
contest, concession stand assignments, and related duties to the All Star ceremonies, along
with vendor selection and organization of Picture Day.
Section 7 - The 6th Vice President shall be responsible for all uniforms.
Section 8 - The 7th Vice President shall be responsible for the training and coordination of
Section 9 - The 8th Vice President shall be responsible for the field maintenance of fields used by
the organization and for the coordination with the Buffalo Grove Park District staff.
Section 10 - The 9th Vice President shall be responsible for traveling team matters (tryouts,
tournaments and manager selection).
Section 11 - The 10th Vice President shall be responsible for the shall be responsible for all
aspects of the concession stand, including ordering, stocking of merchandise and scheduling
the parent volunteers.
Section 12 - The Secretary shall be responsible for correspondence, meeting notices and
minutes, membership mailings, permanent records of the organization and administrator of
Section 13 - The Treasurer shall be responsible for all organization finances and insurance,
including deposit and disbursement of funds, maintenance of record of income and
expenditures, and issuance of regular reports thereof.
Section 14 – A majority of the Executive Committee shall determine who shall assume the
responsibilities of the President in his absences and who shall succeed the President in the
event of resignation, disability, or vacancy declared by the Executive Committee.
ARTICLE 9 COMMITTEES
Section 1 - The President shall establish and appoint committees as required.
Section 2 - A nominating Committee shall be appointed to recruit capable persons as
candidates for all elective offices prior to the Annual Membership Meeting.
ARTICLE 10 MEETINGS
Section 1 - An Annual Membership Meeting shall be held for the election of officers and
presentation of reports, on the second Monday of September unless otherwise scheduled by
the Board of Directors.
Section 2 - An Annual Budget Meeting shall be held for presentation and approval of an Annual
Budget, on the first Monday of December unless otherwise scheduled by the Board of Directors.
Section 3 - At least two additional membership meetings shall be held during the practiceplaying
season, as scheduled by the Board of Directors.
Section 4 - Written notice of all such membership meetings must be mailed to the Membership
at least seven days prior to the meeting, stating the time, place and purpose of the meeting,
unless a schedule of such meetings is published in the registration information book or the
program book distributed to the membership.
Section 5 - Meetings of the Executive Committee and the Board of Directors shall be called by
the President, or by a majority of the members in writing to the President.
Section 6 - A quorum shall consist of a majority of members of the Executive Committee and
a majority of the voting members of the Board of Directors, provided a majority of the elected
officers are present. No quorum shall be required for membership meetings, provided required
prior notice has been given.
ARTICLE 11 BUDGET AND FINANCES
Section 1 - The Executive Committee shall prepare and present for approval of the Board of
Directors and the membership an Annual Budget of estimated income and expenses for
planned programs prior to registration each year.
Section 2 - Supplemental Budgets of estimated income and expenses for other programs
adopted subsequent to the presentation and approval of the Annual Budget must be presented
for the approval of the Board of Directors.
Section 3 - The Executive committee is authorized to expend funds in accordance with the
Section 4 - The budget year shall cover the period from January 1st to December 31st of each
Section 5 - Additional appropriation may be made by a two-third vote of the Executive
Committee provided any necessary adjustments are made to the budget to assure adequate
funds for all expected expenditures.
Section 6 - The Treasurer shall prepare a written accounting of organization funds, including a
statement of income and expenses during the budget year.
ARTICLE 12 AMENDMENTS
These By-Laws may be amended at the Annual Membership Meeting by a majority of the vote
of members present.
ARTICLE 13 DISSOLUTION
Section 1 - Upon the dissolution of the corporation, the Board of Trustees shall, after paying or
making provisions for the payment of all the liabilities of the corporation, dispose of all the
assets of the corporation exclusively for the purpose of the corporation in such manner, or to
such organization nor organizations organized and operated exclusively for charitable,
education, religious, or scientific purposes as shall at the time qualify as an exempt organization
or organizations under Section 501 (C)(3) of the Internal Revenue Code of 1986 (or the
corresponding provision of any future United States Internal Revenue law), as the Board of
Trustees shall determine. Any such assets not so disposed of shall be disposed of by the ourt
of common pleas of the country in which the principal office of the corporation.
Official Notice of 2019 Membership Meetings
June 3, 2019 Membership Meeting and Mid-Season Update
September 9, 2019 Annual Membership Meeting & Election of Officers
December 2, 2019 Changed to December 9, 2019 Annual Budget Meeting and Preview of 2020
Meetings start at 8:00 pm at the BGRA Building.
All parents are invited to attend.